E-File Form 944 Online

What is Form 944?

Federal tax Form 944, Employer's Annual Federal Tax Return is used by small employers to file and pay taxes yearly. Small employers are those whose annual Tax liability for Social Security, Medicare, and withheld federal income taxes is $1,000 or less. Form 944 allows these small employers to file and pay taxes annually rather than filing it quarterly. Small employers must still file a 944 tax form because federal law requires all employers to withhold certain taxes from employees’ pay as well to report these withholdings.

The 944 tax form is used to report the following amounts:

• Wages you’ve paid.
• Tips reported by your employees.
• Federal income tax you’ve withheld.
• Employer’s and employees’ share of social security and Medicare taxes.
• Additional Medicare Tax withheld from employees.
• The current year’s adjustments to social security and Medicare taxes.

If you haven’t received notification to file Form 944 but your employment tax liability for calendar year 2023 will be less than $1,000 and you’d like to file Form 944, contact the IRS.

Exemptions to File or E-file IRS Form 944

If you haven’t received notification from the IRS to file Form 944, you’ll likely need to use Forms 941, 941-SS, or 941-PR to report your taxes. Additionally, if you employ only household employees or only agricultural employees, you’re ineligible to file Form 944.

Information Needed to File or E-file IRS Form 944

The following is required to file IRS Form 944:

• Employer data (name, trade name, EIN, and address),
• Wages and tax adjustments data,
• Tax liability information,
• Whether or not your business closed,
• Employer signature, and
• Paid preparer information (if any)

When to File or E-file IRS Form 944 for 2023?

The deadline for filing Form 944 for the 2023 tax year is January 31, 2024.

Note: If your tax deposits were made on time for the Tax Year 2023, you have until February 10, 2024 to file Form 944.

Visit https://www.taxbandits.com/payroll-forms/form-944-due-date-and-mailing-address/ to learn more about the 944 due dates.

Form 944 Instructions

To complete a 944 tax form, you’ll first need to enter your EIN, name, and address. A SSN or ITIN may not be used in place of an EIN.

• In Part 1, you’ll enter the wage and tax totals as needed for the year for which you’re filing.
• In Part 2, you’ll provide your deposit schedule and tax liability for the year.
• If your business closed or stopped paying wages, you’ll indicate this in Part 3.
• If you’ve used a third-party designee to complete your 944 tax form, indicate in Part 4 whether or not the IRS may speak with them regarding your form.
• In Part 5, you’ll sign and date your form and include any paid preparer information. You must also include your payment voucher with Form 944.

Click here to learn more about the 944 instruction.

Federal Tax Form 944 Filing Penalties

Whether you file by paper or you file Form 944 online, penalties and interest are charged on taxes paid late and returns filed late at a rate set by the law.

You can avoid paying these penalties by doing the following:

• Pay taxes when they’re due.
• File or e-file IRS Form 944 on time.
• Report tax liability accurately.
• Submit valid forms of payment for your taxes.